Community Engagement (Volunteer) Coordinator

Position Description

JOB TITLE:  Volunteer Coordinator

DEPARTMENT:  CCA Administration

REPORTS TO: Director of Community Engagement

STATUS:  Salary Non-Exempt; 12- month, Administrative Calendar

STATUS:  Full Time (40hrs) 7:30am- 4:00pm

LOCATION: All Campuses

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At Calvary Christian Academy, a ministry of Calvary Chapel, we are a community of Christian believers who exist to make disciples of Jesus Christ through a biblical school environment that prepares students to glorify God spiritually, academically, and socially. Our vision is to reach our community and change our world. As a Minister and staff member, it is not only what we do, it is also who we are.

Purpose Statement:

Our Volunteer Coordinator is a strategic partner with CCA to help recruit and increase volunteer involvement, providing a welcoming, organized, and engaging experience for each person while maintaining clear communication as the liaison and volunteer point-person for each school.

Scope:

This position interacts with the student body, parents, church staff, pastors, church body, and school faculty. This person will predominantly work with early education, elementary, middle, and high school staff in an ongoing manner to encourage, guide, and supervise the CCA volunteer process.

Responsibilities:

Oversee volunteer operations across all CCA campuses, organizing and structuring the full volunteer process from onboarding through ongoing engagement
Coordinate volunteer recruiting efforts in partnership with individual schools and campus leaders
Manage and utilize key systems, including Ministry Platform, Ministry Safe, and Blackbaud, to support volunteer coordination and maintain accurate records
Ensure accuracy and integrity of all volunteer data across platforms and databases
Conduct fingerprinting and background screenings for all parent volunteers, student volunteers, school chaperones, and contractors
Maintain annual CJIS Certification and ensure compliance with all screening requirements
Review and verify clearance documentation, including screening results and training completions
Ensure all volunteers meet required training and certification standards prior to campus participation
Facilitate the volunteer process and maintain compliance with overall organizational policies and procedures
Serve as a liaison for Community Engagement events and volunteer needs
Coordinate sign-ups for school-wide volunteer opportunities (e.g., SignUpGenius)
Liaison with Parent-2-Parent Council, engaging with the P2P team, partnering in recruiting and/or engaging them in volunteer opportunities.
Provide regular updates and communication regarding volunteer status and needs to administrators
Serve as the primary point of contact and resource for volunteers, fostering strong relationships through consistent, personal communication
Assist with communication, printed material, T-shirts and badges, website updates, managing volunteer database, and all administrative duties as it pertains to the Volunteer Coordinator role.
Organize and manage materials for new CCA families to introduce volunteer opportunities
Publish and distribute a weekly volunteer newsletter to communicate opportunities and needs
Perform additional department-related and administrative duties as assigned
Qualifications/Skills/Gifts:

Strong personal commitment to Jesus Christ
Commitment to the philosophy and Statement of Faith of Calvary Chapel
Willing to live a life above reproach that is aligned with our Leadership Covenant
Able to teach and train.
Group facilitation skills
Knowledge and ability to apply God’s Word
A strong desire to serve the Lord and people
Excellent interpersonal skills with regard to children, parents, and colleagues
Love for others and a desire to see that they have a right relationship with Jesus Christ
Gifting in administration, leadership, service, and exhortation
Commitment to mission
Proactive orientation
Adaptability
Good listening skills – listening with compassion and empathy
Organized and effective at following schedules; good time management skills
Critical thinking/problem-solving
Strong communication skills
Decision-making and judgment skills
Planning and organizational skills
Effective analytical skills
Proficient computer skills; specifically, Google Drive, Gmail, spreadsheets
Must be able to lift up to 45 lbs.
Education Requirements:

Bachelor’s degree preferred
Work Schedule:

Full time (40 hours/week); the work schedule may vary depending on events and needs but core hours are during the normal school schedule, Monday thru Friday 7:30 to 4:00.